SOUTHERN CALIFORNIA CHAPTER OF URISA
BOARD MEETING
Wednesday, April 9th, 2003 - 12:00 to 2:30 pm
Palm Springs Spa Resort
Cafe
Recorded by Lorenda Lee
In attendance:
Kim
Mathis
Lisa Lubeley
Ingrid Bruce
Dan Henderson
Mike Calandra
Lorenda Lee
Rob Ball representing Central CA Chapter
ITEM 1: GREETING AND INTRODUCTIONS
ITEM 2: CHAPTER REORGANIZATION
Marketing
Tools for CalGIS Conference
-
Video: Kim, Lisa, Dan, Tobias Wolf and Suzann Leininger helped
and participated in the video. The conference will open with the revealing
of the video.
-
Survey: Completed by Laszlo. The Survey contains five questions
on interests to improve workshops and member benefits. Surveys will be placed
on every chair prior to opening session of conference. Kim will ask attendees
to respond and return to SoCal representatives at door (Lorenda and Mike).
-
Conference Program Flyer:
The flyer was not created. Raffle tickets
will be distributed with program (in place of flyer) to be turned in at
SoCal booth. The drawing will be held during the Soiree, with Dan Henderson
presiding.
-
Booth: Manned by Kim, Ingrid and Laszlo at key times.
-
Membership Packets: Kim demonstrated the membership packet, to be given
out to prospective SoCal members at the booth. There are similar handouts
to be distributed to enquirers from other areas (e.g., Central and Northern
CA).
3-D
Visualization Workshop
- Promote June 11th workshop.
Location is Orange County Sanitation District. Lorenda and Ingrid will be
working the door to ensure attendees are paid members. Mike to bring membership
forms for non-members.
- Lorenda will compile list of current
members.
- Dan will handle workshop books/handouts.
- Mike will find sponsor(s) for
food. The workshop flyer can be revised to include sponsor logo(s). Suggested
foods include: orange juice, bagels, coffee, cookies and sodas.
- Kim will send a letter to the
current members via email explaining reorganization, benefits, and upcoming
events, including the workshop.
- There will be a fee to National
for the workshop.
- Dilemma: Dan will get the materials
(to get workshop certified) to National soon, but how long will it take
them to approve the workshop? In the case that it is delayed, or not approved,
we will remove URISA Certified from advertisement.
- Dan has waived his instructor’s
fee for conducting the workshop.
Consolidation
of Section Membership Databases
- Lorenda will combine membership
databases until Membership Chair is appointed. Databases should be sent
to Lorenda by April 25th, to organize and get to Kim by
May 5th.
- Eric to send Orange membership
database (done)
- Laszlo to send Orange membership
database (or contact appropriate person)
- Tobias to send San Diego membership
database
Letter
Closing Sections and Section Bank Accounts
Two template letters need to be created for Section Presidents/Treasurers.
- Letter 1: From Section President to Chapter
President closing Section, acknowledging that all
current members in the Section will now be part of the SoCal Chapter and
surrendering all funds from their bank account bank. A check number and
total bank account amount should be acknowledged in the letter.
- Letter 2: From Section President or Treasurer
(whoever is on signature card for account) to Section bank, closing the
account of zero balance.
- Checks to be made out to Chapter
and sent to Kim.
ITEM 3 AND 4: TREASURER REPORT AND
TRAVEL BUDGET
- Balance down over last three months
due to number of board members attending National URISA Conference last
October.
- Examine what we can do to remedy
rapid depletion of funds:
- Everyone submit projected conference
expenditures for the year by
April 30th.
- Award one scholarship per year
at CalGIS. Approved by Board.
- Solicit the other Chapters to
participate in the scholarship program.
- Preliminary spending report:
- Lisa is committed is to 3 or
4 meetings with National per year.
ITEM 5: TAX ISSUES
None at this time.
ITEM 6: NEW BUSINESS
- We may need to reexamine the contract
for future conferences. The Central CA Chapter will be added to the contract
for 2005.
- Kim is updating the Chapter bylaws
to remove any reference to the Sections and updating Board Officer Duties.
NEXT MEETING JUNE 11, 2003
Dinner
immediately following the workshop.
ADJOURN